Assessment Coordinator Toolkit
The operational toolkit for primary assessment leads
Eight resources covering the assessment coordinator's annual workload — calendar, moderation, parent meeting prep, statutory deadlines, progress meetings, formative vs summative training, and handover. Built for the role responsible for running assessment across the school.
8 resources in this collection
Assessment Calendar — Whole-Year Template
A whole-school assessment calendar template — when each year group does what, how it links to reporting, and how to keep assessment proportionate. The reference document an assessment coordinator builds in September and refers back to all year.
Statutory Assessment Deadlines — Checklist
Every statutory assessment deadline UK primary schools face — Reception Baseline, Phonics Screening, Y4 Multiplication Check, KS2 SATs, EYFS Profile. With prep timelines, coordinator's actions, and what gets flagged when.
Formative vs Summative — Staff Handout
A 4-page staff handout explaining the difference between formative assessment (during learning) and summative assessment (at the end), with specific classroom techniques for each. For staff INSETs and new-teacher induction. Designed to settle the 'we test too much' / 'we don't test enough' debate.
Moderation Meeting Template — Internal
How to run an internal moderation meeting — agenda, prep checklist, sample work selection, structured discussion prompts, and how to follow up. For assessment coordinators trying to bring consistency to teacher judgements without creating tension.
Pupil Progress Meeting — Template
Template for pupil progress meetings (sometimes called 'progress and provision meetings') — the termly conversation between class teacher, SENDCo, and assessment coordinator about which children need what intervention. With agenda, prep checklist, and follow-up structure.
Parents' Evening Data Pack — Coordinator's Setup
What class teachers need on their desk for parents' evening — agreed format, language guide, specific phrases for difficult conversations, and the things NOT to say. The setup an assessment coordinator runs before parents' evening week.
Light-Touch Tracking System — Setup Guide
How to set up a school assessment tracking system that's USEFUL and doesn't drown teachers in admin. Covers what to track, what to leave alone, paper vs digital, frequency, and the assessment data SLT actually need vs what they ask for.
Assessment Coordinator Handover Document
When an assessment coordinator leaves a school, the next person inherits chaos by default. This handover template captures everything — calendar, statutory dates, software access, moderation cycles, key decisions. Mirrors the music coordinator handover doc.
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